HR Assistant

Location: Comber

Contract Type: Permanent Full Time

Closing Date: 11 August 2020

Salary: Competitive

HR Assistant

ABOUT THE ROLE

TG Eakin is an ambitious and vibrant company within the medical ostomy sector. An incredibly successful forty-year-old family owned and controlled company with a new lease of life, the organisation is beginning a new phase of expansion and development. Based near Comber in Northern Ireland, the company exports globally with highly reputable brands and products designed to enhance the quality of life of people with a stoma. Our future ambition is to build on our past successes with even more innovative brands and products delivered to existing and new geographies.

This role is to assist the HR Manager with the implementation of an ambitious human resources strategy and day to day HR activities. It is a varied and busy role with exposure to a broad HR remit.

KEY ACTIVITIES

Maintain HR Database (Select HR) to ensure that all manual/electronic records and the HR database are kept up to date, take responsibility for running mail merges when necessary, set up new records for starters and maintain the online employee system.

  • Assisting with HR duties including recruitment administration, processing of application forms, equal opportunity monitoring and scheduling interviews.
  • Co-ordinate with Line Manager’s the new starter process including pre-boarding and induction plans.
  • New starter administration: right to work checks, payroll starter and benefits administration, and  reference requests.
  • Maintain Time & Attendance system to ensure time keeping and attendance is correctly recorded, and fit notes or self-certificates are received where necessary and provided to central payroll.
  • Provide support to managers and employees on day to day queries ensuring the HR Manager is aware of any matters requiring action or escalation.
  • Assist the HR Manager to review and develop all HR policies and procedures annually, ensuring compliance with relevant statutory legislation.
  • Assist with planning and administration of Learning & Development events and initiatives as required.
  • Support the HR Manager as note-taker to resolve employment relations issues quickly.
  • Provide support for Group Human Resource project activities.
  • Prepare headcount reports and information for Management meetings as and when requested.
  • Assist in administration of annual pay review and bonus cycles, including distribution of compensation statements.

Other

  • To adhere to the company’s Equal Opportunities policy and Dignity at work policy in all activities and to actively promote equality of opportunity wherever possible
  • To be responsible for your own health and safety and that of your colleagues, in accordance with the company’s’ Health and Safety policy
  • To adhere to the company’s Quality policy and Environmental policy
  • To undertake other duties as may be reasonably required

 

KEY SKILLS

 

Essential

  • Minimum of 1 years’ experience within a HR support role, ideally within a similar environment
  • 3rd level qualification and/ or CIPD certification or working towards such a qualification.
  • A high level of integrity and the ability to maintain confidentiality and discretion at all times
  • Excellent organisational skills, with the ability to work independently, under pressure and meet challenging deadlines while maintaining strong attention to detail
  • Excellent knowledge of MS Office particularly Excel
  • Clear communication skills both written and oral

Desirable  

  • Ambitious, driven, keen to learn and develop skills
  • Good at problem solving, can generate solutions and see the best way forward
  • Enjoys working as part of a collaborative team and able to work autonomously
  • Has a passion for HR

KEY WORKING RELATIONSHIPS

Internal

  • HR Manager – Line manager
  • Wider Group HR team
  • All employees

External

  • Suppliers
  • Contractors

 

COMPETENCIES

Problem solving – Generates and promotes solutions.  Sees clearly which is the best way forward.  Able to make decisions and commitments within appropriate time frame.

Resilience – Can work under pressure, remains calm, thinks clearly and manages emotion under pressure. Addresses issues without being aggressive or controlling and can easily bounce back from setbacks. Is open to feedback and doesn’t dwell on past events

Team Working – Enjoys participating in group activities and likes to work in close proximity with other people.  Is ready to collaborate with and support others and is willing to co-operate and compromise for the overall good.

Following Directions – Is motivated to accept and comply with standards and instructions and has a strong conscience about delivering what is promised or expected.  Doesn’t like letting people down and works productively in cooperation with, and support of others.

Planning and Organising – Thinks things through well in advance and maps out future activities, taking the key stages and requirements into account.  Likes to monitor to ensure that things are implemented and delivered effectively

Quality Orientation – Is precise, pays attention to details, checks things and ties up ‘loose ends’.  Has a strong conscience about getting things right and seeks to ensure that decisions and solutions do not involve undue risk, adheres to policy and standards.

Oral Communication – Talks readily and confidently to people, expressing themselves with obvious ease.  Speak out and makes themselves heard, often playing a leading and influential role in debate and discussion.

Interpersonal / Influencing – Deals with other in a convincing way that leads to gaining agreement without relying on hierarchy and shows sensitivity to working relationships.  Doesn’t give up easily in the face of opinions that differ from their own.  Influences others to reach conclusions and gain agreements.

 

 

 

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