Recruitment Team Administrator

Location: UK Field/Home Based

Contract Type: Permanent Full Time

Closing Date: 01 October 2021

Salary: Competitive

Recruitment Team Administrator


Reporting to the Group Recruitment Manager you will have a variety of resourcing administration and PA responsibilities including but not limited to vacancy advertising, social media campaigns, interview scheduling, ensuring a positive candidate experience and supporting the Recruitment Team with back-office tasks.

The ideal candidate will be highly organised, proactive with an exceptional eye for detail.

This is a home-based role responsible for providing Group wide recruitment administration activities with occasional business travel to our UK sites.



  • Revising current job descriptions and creating new job descriptions in line with specified format
  • Vacancy posting internally and externally onto Applicant Tracking System (ATS) and LinkedIn
  • Manage the applicant process and workflow via ATS
  • Source, shortlist and screen applicants
  • Interview scheduling
  • Build talent pool for specialist skills
  • Keep candidates, Recruitment Team and hiring mangers informed of any changes to the interview scheduling process
  • Share accurate communications of new starter announcements
  • Oversee the employee referral scheme
  • Support the Recruitment Team with Recruitment Campaigns both internally and externally
  • Create relevant and creative content to be used for company Intranet and social media
  • Update recruitment reports and metrics
  • Work closely with HR team, ensuring regular and effective communication


  • To adhere to the company’s Equal Opportunities policy and Dignity at work policy in all activities and to actively promote equality of opportunity wherever possible.
  • To be responsible for your own health and safety and that of your colleagues, in accordance with the company’s’ Health and Safety policy.
  • To adhere to the company’s Quality policy and Environmental policy.
  • To undertake other duties as may be reasonably required.




  • Experience supporting a Recruitment function from a resourcing/administrative perspective
  • Experience sourcing and screening CVs for specialist skillsets
  • Experience using inhouse Applicant Tracking Systems (ATS)
  • Excellent rapport building skills, face to face, written communication and via telephone
  • Strong working knowledge of LinkedIn to attract high calibre candidates
  • IT Literate with a strong working knowledge of MS Outlook, Word, Excel, PowerPoint
  • Excellent communications skills both written and verbal
  • Ability to prioritise and self-direct
  • Highly organised and professional
  • High levels of accuracy and attention to detail
  • Ability to work under pressure, maintaining accuracy whilst meeting deadlines
  • Ability to work without supervision with a proactive approach to work
  • Full clean driving licence


  • Previous success working from a home office
  • Knowledge of Access Recruit (The Access Group software)
  • Medical Device recruitment experience
  • Experience using LinkedIn Recruiter licence
  • Other social media platforms




  • HR Team
  • All EHG employees as required


  • Agency suppliers
  • Access Recruit (ATS) software supplier


  • This role would suit a self-motivated, proactive individual wo can work well on their own to support business initiatives from a people plan perspective.
  • Occasional travel to UK sites including Cardiff and Northern Ireland



Resilience – Can work under pressure, remains calm, thinks clearly and manages emotion under pressure. Addresses issues without being aggressive or controlling and can easily bounce back from setbacks. Is open to feedback and doesn’t dwell on past events.

Team Working – Enjoys participating in group activities and likes to work in close proximity with other people. Is ready to collaborate with and support others and is willing to co-operate and compromise for the overall good.

Following Directions – Is motivated to accept and comply with standards and instructions and has a strong conscience about delivering what is promised or expected. Doesn’t like letting people down and works productively in cooperation with, and support of others.

Information Gathering – Enjoys dealing with and refers to factual data. Likes to be well informed and drills down into details. Prefers to access wide range of information and opinion before making decisions and when solving problems.

Planning and Organising – Thinks things through well in advance and maps out future activities, taking the key stages and requirements into account. Likes to monitor to ensure that things are implemented and delivered effectively

Quality Orientation – Is precise, pays attention to details, checks things and ties up ‘loose ends’. Has a strong conscience about getting things right and seeks to ensure that decisions and solutions do not involve undue risk, adheres to policy and standards.

Interpersonal / Influencing – Deals with other in a convincing way that leads to gaining agreement without relying on hierarchy and shows sensitivity to working relationships. Doesn’t give up easily in the face of opinions that differ from their own. Influences others to reach conclusions and gain agreements.


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